Duties
Everything that can land on your register
Grouped by suite, because that is how they are licensed — but they do not behave like separate products. A duty from any suite sits on the same register, the same calendar and the same evidence pack as everything else.
Premises
Every duty attached to a building, on one register, with the evidence kept together.
Fire safety
Record your fire risk assessment, keep the weekly alarm test and monthly emergency-light log, chase extinguisher and door checks, and produce a dated pack for a fire officer.
Martyn's Law
Public protection duties for qualifying premises, by capacity tier - procedures, awareness and the evidence that both are current.
Health and safety
Risk assessments, the written policy, training records, accident reporting and the evidence that the arrangements you wrote down are the ones you actually follow.
Legionella
Keep the water risk assessment current, run the monitoring schedule, record temperatures and flushing, and show the whole regime rather than one document.
Asbestos
Hold the asbestos register and management plan against each building, review them on a cycle, and show that contractors were told before work started.
Gas safety
Track annual gas safety checks across every appliance and property, hold the certificate against the right premises, and chase the engineer before the date passes.
Electrical safety
Hold the EICR against the premises, track when the next inspection is due, and turn C1 and C2 observations into work somebody owns.
LOLER and PUWER
Track thorough examination dates for lifting equipment and accessories, keep inspection records for work equipment, and chase the examination before it lapses.
First aid
Record your first-aid needs assessment, keep track of who is trained and when their certificate runs out, and get told before the cover drops rather than after.
Food hygiene
Keep your food safety management system current, run temperature and cleaning checks on schedule, and produce the records an environmental health officer asks for.
COSHH
Hold a COSHH assessment for each hazardous substance, keep safety data sheets current, and record the controls, training and monitoring that go with them.
Licensing
Keep the premises licence and its conditions where staff can see them, track personal licence holders and the DPS, and evidence that the conditions are being met.
Sports ground safety
Safety certificates for designated grounds and regulated stands, capacity calculation, and the inspection and stewarding records behind them.
DSEAR
Assess fire and explosion risk from flammable substances, classify and mark hazardous zones, and keep the equipment and emergency arrangements that go with them.
People
Employment duties, right to work checks, training expiry and the policies behind them.
Employment Rights Act
Track which employment duties apply to you, keep the policies behind them approved and acknowledged, and record the evidence as the reforms come into force.
Right to work
Record right to work checks properly, keep the evidence for the required period, and diary follow-up checks before time-limited permission expires.
Prevent duty
For specified authorities: the risk assessment, staff training, partnership working and referral process the duty expects, and the records that evidence them.
Health and safety
Risk assessments, the written policy, training records, accident reporting and the evidence that the arrangements you wrote down are the ones you actually follow.
First aid
Record your first-aid needs assessment, keep track of who is trained and when their certificate runs out, and get told before the cover drops rather than after.
Data
Statutory clocks that run properly, decisions recorded as you make them, and an Article 30 record that stays current.
DSARs
Log a subject access request the day it arrives, run the statutory clock properly, record the decisions you made, and show what you sent and when.
Data breaches
Record a personal data breach the moment you become aware of it, run the 72-hour assessment, and keep the reasoning whether or not you report it.
DPIAs
Record when a DPIA was required, the assessment itself, the measures you adopted, and the review when the processing changes.
Records of processing
Maintain your Article 30 record, keep it current as systems and suppliers change, and produce it when the regulator asks.
Environment
Waste transfer notes, carrier checks, and energy and carbon data collected through the year.
Which of these apply to you?
That follows from the building and what happens in it, which is what the applicability questions ask about. Nothing on this page is a determination about your organisation.