Fire drill record
The useful part of a drill record is the problems column. A drill where nothing went wrong usually means nobody was watching.
No email address required. It is a file.
What it records
Evacuation time and headcount are the obvious fields. The ones that make the record worth keeping are what went wrong and what changed afterwards — a series of drills with identical times and no observations reads as a form being filled in rather than an exercise being run.
The columns
| Column | What goes in it |
|---|---|
| Date | When the drill was held. |
| Time started | Useful for showing drills happen at varied times. |
| Type | Announced or unannounced. |
| Scenario | What was simulated, and which exit was assumed blocked. |
| People present | How many were in the building. |
| Evacuation time | How long until the last person reached the assembly point. |
| Wardens on duty | Who was acting as fire warden. |
| Problems observed | What did not work. The column that matters. |
| Action taken | What changed as a result, and by when. |
This is a starting point, not a compliance document. What your organisation actually needs to record follows from your own risk assessment and from the arrangements you have in place; a template cannot know either. Nothing here is legal advice.
Or stop keeping it in a spreadsheet
A spreadsheet records what you type into it. It does not chase you when a week is missed, turn a duty amber when a check falls due, or raise an action from a failed reading — and it is not much use as evidence, because it can be edited afterwards without trace.
How DutyHub handles fire safety Recurring checks See pricing